We are seeking a detail-oriented Accounts Payable Specialist to join our client’s accounting team. In this role, you will be responsible for managing invoices, payment processing, payroll data entry, and ensuring accuracy across multiple accounts.
The ideal candidate will be highly organized, skilled in accounting processes, and able to thrive in a fast-paced environment with strict deadlines.
Key Responsibilities
• Process accounts payable invoices, payment requests, and reimbursement checks.
• Review invoices for accuracy and adherence to policy.
• Match payments to invoices after each check run cycle.
• Enter, post, and reconcile batches; resolve vendor/customer AP/AR discrepancies.
• Process employee time logs and assist in payroll posting.
• Compile payroll data, calculate wages, deductions, and reconcile errors.
• Advise employees on tax withholding and other mandatory deductions.
• Maintain accurate and updated payroll records.
• Manage department inbox, receipts, and multiple invoice sources.
Qualifications
• 3+ years of Accounts Payable experience (multi-account management preferred).
• Degree in Accounting, Finance, Economics, or related field (or equivalent experience).
• Strong attention to detail and organizational skills.
• Ability to meet multiple strict deadlines.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with accounting software (any system is acceptable).
• Experience in similar industries (automotive, dealership, distribution, or high-value retail) is a plus. Schedule (TBD)
• Preferred: Tuesday–Saturday, 10:00 am – 7:00 pm PST
• Alternative options: Monday–Friday or shifts such as 9:00 am – 6:00 pm / 8:00 am – 5:00 pm PST
